This privacy notice relates to the personal data processed by the Office of Kids Count Charity.
Who is the Data Controller?
The Data Controller is Linda Lawrence
What does the Office do?
The office discharges the duties and functions of the Charity to deliver the services of Kids Count
The activities we participate in include:
- Inspiration Awards
- Project work
- Conference, Workshops and training
- Partnership working
- Youth Boards
- Education, Research and expert Boards
- Centre of excellence
- Network members
- Film and media reporting
Data held is that provided by you when you contact us.
How do we process data?
This office processes supporter’s and volunteer’s data under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent.
We are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Will we share your data with anyone else?
We will not share the personal information of supporters on our mailing list, invitation list or those in receipt of our newsletter.
In any case, we will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.
For how long will you keep my personal data?
Unless specifically requested by you, our office will hold personal data for the duration of the campaign or membership unless otherwise stated or agreed.
What rights do I have to my personal data?
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing, such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.
How can I contact somebody about my privacy?
You can get in touch with our office by letter, email or telephone using the details at the foot of this page.
Please note that we will ask for identification should you choose to exercise any of the above rights in relation to personal data we hold.
Linda Lawrence Tring House 77-81 High Street Tring Herts HP23 4AB firstname.lastname@example.org 07863200751
Data Protection Policy
This document outlines how the Office of Kids Count Charity processes and manages personal data.
1) identifies our data controller;
2) provides our lawful basis for processing personal data;
3) outlines the scope of personal data we hold and process;
4) outlines the scope of the special category personal data we hold and process;
5) describes and justifies our data retention policy;
6) shows how we intend to respond to Subject Access Requests; and
7) contains a copy of our privacy notice.
The policies outlined within this document come into full effect May 2018
- Data Controller?
The Data Controller is Linda Lawrence
- Lawful basis for processing
- Personal data obtained by Kids Count is processed under the lawful basis of consent. it does not fall within the definition of direct marketing.
- We undertake to always act within the reasonable expectations of our supporters, volunteers and any other individuals about whom we hold personal data.
- We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
- Data we hold.
This information predominantly includes but is not limited to:
- Names, addresses and email addresses.
- Telephone numbers.
- Special category data on beliefs, campaigns, membership and events.
The Office also maintains a mailing list. These subscribers receive newsletters and invitations.
Personal data we hold in this regard includes:
- email addresses, names and postcode.
We will not share your data without consent. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures.
- Special category data we hold
The office may also hold special category data for a smaller number of data subjects. This data will be processed under the lawful basis indicated in point two, as is permitted in clauses 23 and 24 of schedule 1 of the Data Protection Act. The data may include:
- Trade union activities
- Sexual orientation
- Race and ethnic origin
- Details of criminal offenses
- Physical and mental health
- Data retention policy
Our office will hold personal data for the duration of the campaign.
- Subject Access Requests
We will comply with Subject Access Requests in line with the guidance given by the Information Commissioners Office (ICO).
- We will respond as quickly as possible, within 30 calendar days.
ii. We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.
iii. Data subjects have the right to the following:
a. To be told whether any personal data is being processed
b. To be given a description of the personal data, the reasons it is being processed and whether it will be given to another organisations or people.
c. To be given a copy of the information comprising the data, and given details of the source of the data where this is available.
- Privacy notice
Our office will undertake to ensure sharing of their personal data can have the opportunity to read our privacy notice which can be found on our website at https://www.kidscount.org.uk/privacy